PROUD TO CARE PRIVACY NOTICE

Short Privacy Notice – Proud to Care

This privacy notice is designed to tell the people of North Lincolnshire about how Proud to Care North Lincolnshire and North Lincolnshire Council are collecting and using personal data to aid recruitment, retention, and development of employees in the local Health and Care sector.

Personal data will be handled in accordance with the UK General Data Protection Regulation / Data Protection Act 2018 and other relevant legislation, and we will not disclose your data to any other third party, unless allowed or required to do so by legislation.  For further details about the processing of your personal data please see the council’s General Privacy Notice and other information on our Data Protection and Privacy web page.

Full Privacy Notice – Proud to Care

Data Controller

North Lincolnshire Council is the Data Controller on behalf of Proud to Care North Lincolnshire.

Data Protection Officer

The North Lincolnshire Council Data Protection Officer is Phillipa Thornley, and she can be contacted by email using informationgovernanceteam@northlincs.gov.uk or at Church Square House, 30-40 High Street, Scunthorpe, DN15 6NL.

Adults Contact details

North Lincolnshire Council – Adults and Health
Church Square House
30-40 High Street
Scunthorpe
North Lincolnshire
DN15 6NL

Email: customerservice@northlincs.gov.uk
Telephone: 01724 297000

Website: North Lincolnshire Council – People, Health and Care

Purpose of this Privacy Notice

This Privacy Notice tells you about how North Lincolnshire Council uses personal data for Proud to Care North Lincolnshire.

What do we mean by personal confidential data?

Personal data relates to living persons and is information that can be used to identify an individual such as name, date of birth, address, and postcode.

What data do we have, how do we get it, why do we have it and what do we do with it?

We collect personal data including:

  • The Proud to Care North Lincolnshire website contains web forms that can be used by care providers wanting to advertise a job. It allows the provider to submit their contact details and other information necessary to advertise a vacancy on the Proud to Care website.  Any information entered onto a web form is sent directly to a North Lincolnshire Council email address and will be used solely by Proud to Care North Lincolnshire, the provider offering the job and North Lincolnshire Council.
  • When a job is advertised by a provider of care the Proud to Care North Lincolnshire website allows the submission of CV’s for the job. The aim is to support people into work with providers of care. CV’s submitted and the contact details of the person submitting the CV will be shared with Proud to Care North Lincolnshire and the provider of care offering the job. This information will also be retained by North Lincolnshire Council whilst the job applied for is live and to allow for the resolution of any queries.
  • Information submitted on the Proud to Care North Lincolnshire website is used to contact the organisation or person submitting the form and/or to provide the services requested.
  • The Proud to Care North Lincolnshire website links to Proud to Care social media pages and accounts. Proud to Care North Lincolnshire does not collect any personal data through these links.  Please check the privacy notices for each social media platform for further detail about how they handle personal data or contact them directly with any questions.
  • The Proud to Care North Lincolnshire website has a share button that allows anyone using it to automatically post to their own social media account(s). Proud to Care North Lincolnshire does not collect any personal data if this function is used.
  • The Proud to Care North Lincolnshire website has links to external websites but takes no responsibility for the content or information security of these sites. Please check the privacy notices for each website for further detail about how they handle personal data or contact the organisation directly with any questions.
  • Information necessary to allow analysis of how the Proud to Care project is working.
  • Proud to Care North Lincolnshire collects web statistics about visits to the website based on a person’s IP address. This information is used by Proud to Care North Lincolnshire to assist with ensuring services are provided to as many people as possible and to therefore provide an understanding as to whether the project is successful.  Proud to Care North Lincolnshire uses Google Analytics for this purpose – please see Googles Privacy Policy for further detail.
  • Proud to Care North Lincolnshire sometimes stores ‘cookies’ on the computer or other device of the person or organisation visiting the website to help improve the experience on the website. These cookies cannot be used to identify anyone and on visiting the website there is the option to select all cookies or to opt out of cookies being used.
  • Proud to Care North Lincolnshire has the option for anyone using the website to be included in marketing activities from time to time or to allow the sharing of contact information with close partners involved in employment or skills projects. There is an opt out function that can be used at any point.
  • Proud to Care North Lincolnshire reserves the right to decline, edit or unpublish any vacancy information at any point.

Who do we share your data with?

We may share personal data with organisations, including:

  • Council teams.
  • Legal representatives.
  • Law enforcement agencies.
  • Courts, hearings, and tribunals.
  • Partner organisations providing the service on behalf of the council.
  • Care providers providing job opportunities.

Please note that we will always share the minimum amount of data needed and only where Data Protection legislation allows the data to the shared.  In some instances, the law or a court will say that the council must share data and data would be shared if a serious risk of harm to you or another personal is identified.

What is the lawful basis?

The lawful bases we are relying on to process personal data are as follows:

  • To perform a task in the public interest – Article 6(1)(e)

The legislation and guidance that we are operating under includes:

The Care Act 2014
Health and Social Care Act 2015
Safeguarding Vulnerable Groups Act 2006
Localism Act 2011

Please note that we will not process your personal data for a purpose that is incompatible with the reason it was collected for unless this is allowed or required under Data Protection legislation.

Can I withdraw my consent?

No, because your personal data is not being collected and used on the lawful basis of consent.  However, the are processes to allow the opt of using cookies on the Proud to Care North Lincolnshire website and to opt out of marketing.

How do we store your information and for how long?

Our employees have contractual obligations of confidentiality, enforceable through disciplinary procedures and receive appropriate training on confidentiality and other aspects of Information Governance.

We take organisational and technical measures to ensure the information we hold is secure – such as using secure locations, restricting access to authorised personnel, and protecting personal and confidential information held electronically.  We only exchange personal confidential information using secure methods, such as encrypted email.

Your personal data is retained in accordance with national guidance and our legal obligations.  In this instance Proud to Care North Lincolnshire will generally retain your personal data for 2 years from the date of the transaction unless there is a specific reason to retain the information further.  The provider offering the job will have their own retention periods for their organisation and their privacy notice should be consulted for further information.  North Lincolnshire Council will retain information whilst the advertised job is live and for a period of time to allow for the answering of any queries.  This will generally be for a period of 3 months.  Google will retain IP addresses collected when someone uses the Proud to Care North Lincolnshire website for 38 months.

Your personal data may be anonymised and kept for a longer period for statistical purposes.

Your Data Protection Rights

Under Data Protection law, you have rights including:

  • Your right of access – to ask us for copies of your personal information.
  • Your right to rectification – to ask us to rectify information you think is inaccurate.  You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – to ask us to restrict the processing of your information in certain circumstances.
  • Your right to object to processing – to object to the processing of your personal data in certain circumstances.
  • Your right to data portability – to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights.  If you make a request, we have one month to respond to you.

Please contact us at inforequest@northlincs.gov.uk, 01724 296224 or North Lincolnshire Council, Church Square House, 30 – 40 High Street, Scunthorpe, DN 15 6NL if you wish to make a request.

How to Complain

The main point of contact at the council for Data Protection matters is our Data Protection Officer (DPO).  If you have any Data Protection concerns about the collection of personal data for COVID19 and wish to make a complaint please contact our DPO, as follows:

Phillipa Thornley
Email: informationgovernanceteam@northlincs.gov.uk
Telephone: 01724 296224
Post: North Lincolnshire Council, Church Square House, 30-40 High Street, Scunthorpe, DN15 6NL

If you remain unhappy you can also complain to the ICO, as follows:

Website: Information Commissioner’s Office

Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone: 0303 123 1113